How to Save Work on Google Drive and Use It Again
Google Drive is an immensely popular deject storage service, and 1 of the nearly generous costless tools on the market. It's powerful and easy to utilise, merely learning how to utilise Google Drive can exist overwhelming if yous're new to deject storage and have never used competitors like Dropbox or Box.
To help, we put together this beginner's guide on using Google Drive. Feel costless to use the jump links beneath to skip to the most relevant part for you. If y'all don't already have it on your telephone, click the download buttons below to download the app for Android or iOS.
Related: The ten best business apps for Android
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Learning how to apply Google Drive is quick and simple. Create an business relationship and start uploading your files to the cloud. Allow's talk you through all the steps and extra guides.
Leap TO KEY SECTIONS
- What is Google Drive? How does information technology work?
- Upload and download Google Drive files
- How to organize and delete files
- Share files with others
- How to employ Google Drive with third-party apps
- Using Gmail's Drive integration
- You can use Google Drive offline likewise!
What is Google Drive? How does it piece of work?
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We won't get too technical here, but Google Drive is Google's deject storage solution. Information technology allows y'all to store your media and documents on Google servers to free upwardly space on your hard drive and admission them from just near any device with an net connection.
Before nosotros dive into all the features and evidence you how to use Google Drive, let's talk about a few basic things you have to know. The first is that you need a Google business relationship to use the service. It'south gratis of accuse and tin can be set up up in a few minutes. The account gives you lot access to all of Google's services, including Drive, Gmail, Photos, YouTube, Play Store, etc.
You can get the software by visiting Drive'south website. From there, y'all click on the settings cog in the top correct, and then Get Drive for desktop. Follow the installation instructions, and so launch the program and go through the setup process, after which you'll see a Google Drive icon under the Favorites tab on Windows.
Google Drive pricing
When it comes to storage, y'all get 15GB for gratuitous, shared between Drive, Gmail, and Photos. That'south enough for most people, but yous can add more for a monthly or yearly subscription fee. This subscription is part of Google 1 and gives added benefits beyond just storage, like rebates in the Google Shop and sharing storage with family members.
Nosotros're just focusing on Google Bulldoze pricing here, so let's await at the raw storage. A 100GB plan will fix you back $2 per calendar month, the 200GB program runs $iii a month, and the most extensive 2TB plan goes for $10 per month. Information technology's too worth noting that you can save money by paying annually. Those savings work out to nearly two complimentary months of service on each program, compared to subscribing calendar month-to-month.
Read as well: Google 1 vs. the competition: Dropbox, OneDrive, iCloud, and more than
One essential thing to remember is that Google Photos storage at present counts towards your Bulldoze storage limit. If you plan on using Photos (and almost Android users practise), this may be plenty reason to upgrade to a paid plan.
Types of supported files
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Storage infinite is the primary concern for about deject storage solutions, but file blazon limitations may also exist meaning for many users. Thankfully, Google Bulldoze supports many file types, including .jpeg, .png, .gif, mpeg4, .mov, and .avi — see the full list hither.
In that location are also file size limits in place, but they won't cause issues for most users:
- Documents: Upwards to 1.02 million characters. If you lot catechumen a text certificate to Google Docs format, information technology can be upward to 50 MB.
- Spreadsheets: Up to five meg cells for spreadsheets created in or converted to Google Sheets.
- Presentations: Up to 100MB for presentations converted to Google Slides.
- All other files: Up to 5TB.
How to upload and download Google Bulldoze files
Edgar Cervantes / Android Authority
To access your files on Google Bulldoze, y'all commencement need to upload them via the web, PC, or mobile customer. Offset, we'll talk about the web version, where in that location are 2 ways to upload files to Drive.
Upload to Google Drive using a browser
The first is the drag and driblet method: select a file yous want to upload from your PC, drag information technology to Drive in a browser window and drop it. This works for both private files as well as folders. There will exist a modest window in the bottom right showing the upload progress.
The second option is to click on the New push button located in the height-left corner of the website and select File upload or Folder upload. Then choose the files or folders y'all want to upload, click Open or Upload, and so sit back and wait for the upload to consummate.
Upload to Google Drive using the desktop customer
An fifty-fifty easier method of uploading to Google's cloud server is to accept advantage of Google Drive for Desktop. This tool creates synced Google Drive folders on your calculator. Only drag the documents you desire to upload and drop them into the Bulldoze folder. Information technology works the same equally transferring files from one folder to another on your figurer, although it may have a while for the files to sync.
Too: How to upload files to Google Drive
Upload to Google Bulldoze using your smartphone
Uploading files from your mobile device is equally accessible. Open the Drive app, tap the + icon in the lesser-correct corner, then tap Upload and select the file you desire to ship to the cloud. You can likewise speedily upload files past opening them, tapping the Share button, and so Save to Bulldoze.
Downloading files
Downloading files from Google Drive is also fast and easy on any device with an cyberspace connectedness. If yous're using Google Drive for Desktop, annihilation you upload can be copied to whatever other folder on your computer, only like any other file. You can besides download files from the web client by right-clicking and selecting Download. This works for both individual files and entire folders.
It can exist more than convenient on mobile devices to leave the files in the cloud and open them when you need them, but there are some situations where you lot'll need to find that Google Drive download button. You lot demand to detect your file in the app, tap the three dots on the right, and so Download, and yous're good to become.
How to organize and delete files on Google Bulldoze
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You can organize the files in Drive the same way you would on your PC. You can leave them all in ane place (My Bulldoze past default) or put them in different folders and subfolders. No thing how you lot organize your files, you lot can e'er search for them from the search bar at the superlative of the screen.
To create a folder in the web customer, click the New push and select Folder. You tin can besides right-click in the Drive binder on your computer and create a new folder like you normally would on Windows. On mobile, tap the blue + push and select Folder.
More: How to share a folder on Google Drive
To move files into a folder on the spider web, use the elevate and drop method for the web client and the Bulldoze binder. This as well works on mobile, just in my experience, information technology'southward faster if you tap the More actions icon (three vertical dots) next to a file, select the Motion option, and then choose the new location for the file.
How to delete Drive files
Since storage space is at a premium in the cloud, information technology's important to know how to delete Drive files to articulate upwardly infinite. The easiest option on the web is to select a file or folder and press the Delete key on your keyboard. This works for both the web client and Bulldoze binder.
To delete a Drive document from your mobile device, tap the More deportment icon next to the file (three vertical dots) and select Remove. Then ostend by selecting Motility to trash.
Edgar Cervantes / Android Authority
One of the all-time things well-nigh Bulldoze is sharing files with others. These can be single documents likewise equally folders. To share a Google Bulldoze file or binder, select information technology and click the Become link icon, and so re-create and share the link with the people yous want.
Note that you accept some control over what people can do with your link. The default Restricted way means only people y'all explicitly add can see the file. You lot tin can change this so that anyone with the link can view, comment, or edit.
The process is like for mobile devices. Tap the More than actions icon (three vertical dots) next to a file and select Manage people and links. You can now manage the sharing settings and hit the concatenation icon to re-create the link. Go and share the link with anyone. Alternatively, yous tin can tap Add people to send the link to an email address.
How to use Google Drive with tertiary-party apps
Edgar Cervantes / Android Authorisation
Drive is connected with Google's role productivity suite (Google Workspace), including Google Docs, Sheets, and Slides, rivaling Microsoft'due south Word, Excel, and PowerPoint. Although these three services have their own dedicated websites, every document yous create is automatically saved in Drive. Drive also supports other Google services like Google Forms, Google Drawings, etc.
Yous can create a document directly from Drive's spider web interface or the mobile app, taking you to that Google Dr.'s dedicated page. How exactly? Click the blue New push button in the pinnacle-left corner of the website and select Google Docs, Google Sheets, or Google Slides. On mobile, tap the blue + icon and cull i of the three options mentioned in the previous sentence.
No thing which choice you choose, you lot'll always be able to access all created documents from your PC, mobile device, and the Bulldoze folder on your computer. That is, provided they are connected to the net.
Google Drive as well integrates with many 3rd-party apps. These include:
- DocHub (signing PDFs)
- Pixlr Limited (photo editor)
- Draw.io (diagrams)
- and many more
You lot can check out the complete list via the web interface. Click the New button and select More followed by Connect more apps. When you run across something you like, click the Connect button to integrate it with Bulldoze.
Using Gmail's Bulldoze integration
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One of the all-time and about useful integrations is betwixt Gmail and Drive. In fact, unofficial support for using Gmail for storage predates Google Bulldoze as a service. Fans created a Gmail Drive programme that allowed you to use Gmail as a storage medium. One time Google Drive and Bulldoze for Desktop were released, Gmail Drive was no longer necessary and is no longer supported.
Read also: How to set up a Gmail account in less than 2 minutes
To share a Drive file in Gmail, start composing a bulletin and click the Drive icon at the bottom of the screen. You tin can and so navigate to the file and share information technology. On mobile, click the Adhere icon (the paperclip) at the elevation of the screen, then Insert from Bulldoze. This is as well an easy way to share large files shared every bit links rather than attachments.
It's also easy to save Gmail files to Drive. Just mouse over the prototype or other media file and click the Bulldoze icon in the bottom correct. On mobile, yous have to long-press the paradigm, so tap View image. Tap the More options icon (the iii dots) in the summit right, then Relieve to Drive.
Information technology'south worth noting that files on Gmail count toward the same storage limit as files on Drive (simply like photos uploaded to Google Photos), and so you lot aren't saving any space this mode. You are, however, making them easier to search for in the Drive interface on the web, mobile, and desktop clients.
How to use Google Drive offline
Having your files online is excellent for accessing them from multiple devices. It can too mean you won't be able to see or edit them without an cyberspace connexion. Fortunately, Google Drive gets around this limitation with an offline fashion. It allows you to admission files while not continued to the internet. You tin can view and edit files, including Google Docs, Sheets, and Slides. All the changes synchronize automatically when an internet connection is established once more.
Yous accept to turn on offline admission individually for each device. On a browser, go to Google Drive, click the gear icon, and striking Settings. Enable the Offline mode option. Also, brand sure to download the Google Docs offline Chrome extension. Once that's washed, y'all can visit Drive'southward website to view or edit your files. Keep in mind that y'all have to use the Chrome browser for this to work. You can also open files via the Drive folder on your computer, which will then open in Chrome.
Also read: How to download files and folders from Google Drive
Things are a bit different on mobile devices. You accept to open the Bulldoze app, tap the More deportment icon (3 vertical dots) next to a file, and select Make available offline. Alternatively, you can long-press on a file and select additional files. Follow the same procedure to enable offline way for multiple files simultaneously.
FAQs
Yes, you lot can add Google Drive to your desktop. This will let you to sync files from your computer to Google Drive automatically.
Yep, Google Drive is a free service provided you only need the base 15GB of storage. If you surpass that level, you volition take to pay a monthly subscription for boosted storage.
Go to Google Bulldoze and locate the file you want to download. Right click on the file and select the download option.
A 100GB Google Drive subscription volition toll you $1.99 per month.
Your Google Drive may stop syncing for a number of reasons. The most mutual reason is that you are offline. Check your connection settings and restart your Google Drive.
Don't worry. Google won't delete all your uploaded files if yous cancel your Google One subscription. If you go past the free 15GB, though, you lot won't be able to upload anything else. This tin be a problem, given that most of us utilize our Google accounts for daily use. You desire to have at least some space in there.
Technically, yes. Google Drive might cancel your account or delete your content afterward two years of inactivity. Granted, it'due south very hard to stay inactive for two years, but make certain yous go into your Google Drive now and then.
If you've fabricated information technology this far, you lot should take a good idea of how to use Google Drive. To learn more about other Google services, check out our other guides on Google Docs, Sheets, and Photos.
Source: https://www.androidauthority.com/how-to-use-google-drive-860193/
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